Take a minute to click on the link below to view a short two minute animated video giving an overview of what’s involved:
Then click on the BeSMART.ie logo above to return to the Home page and follow the step by step instructions to:
It is your written commitment to managing health and safety in your business and how you are going to do this. It includes your risk assessments.
You can find out more by watching our 2 minute related video 'BeSMART.ie Animation - Safety Statement' or visiting www.hsa.ie
It is the process of identifying hazards in your workplace, deciding who they might harm and how, and then putting controls in place to prevent that harm occurring
Employers are required by law to have a safety statement for their place of work. This also includes those who are self-employed or work from home.
There are also financial and moral reasons to manage safety and health. See Information sheet 'Smart Businesses Manage Safety and Health'
BeSMART.ie enables you to undertake your risk assessments and produce your safety statement online for your business at no cost
You will have a safety statement for your workplace that includes your risk assessments. You can download this document to your PC or mobile device, then edit, save and print it as needed
You must activate your account by clicking on the link in the activation email which was sent to you. This is a one-time only process
An activation email is sent automatically to the email address you provided. Please check your junk or spam folder to ensure the activation email hasn’t ended up there by mistake
On the user login screen, there is a “Forgotten your login details?” link that will allow you to email yourself a password reminder. If your password reminder does not come through to your Inbox folder please check your Junk Email Folder as sometimes it could be routed there. Please note:
The link is only good for 24hr
The link can only be clicked once. After one click, the password reset code is invalidated and cannot be used again nor the page refreshed. In this case, use the “Forgotten log in details?” link again
Yes, as a registered user you can leave and return to continue your work at any time. A guest user cannot save if leaving their work, so they should complete their work in a single sitting
You can change your profile information and notification settings by going to the “My Profile” tab at the top of the browser. You must be logged into your account to carry out any of these changes
To delete your account please follow these steps:
1. Log in to your BeSMART.ie account
2. Click on the 'My Profile' tab on the top right navigation bar
3. In your profile page on the top left you will see a button 'Deactivate Account'
4. Click 'Deactivate Account'. By doing this you will delete your account and all associated data belonging to it. Please note your account and associated data cannot be restored after you have completed this process.
Make sure you are running the latest version of your web browser for best viewing (see links below to the most common web browsers currently in use).
Search for your business within the “Display All” tab of the “View All Business Types” on the homepage or by typing in to the search box for a new business type once you have logged in. If you cannot find your business type you can let the Taking Care of Business team know by clicking on the “Please let us know link” provided on that page
All you need to do is select “No” to the question asking if you have it in your workplace or not and then “save and continue”. You will then be taken to the next hazard. The hazard you said was not applicable will mark as complete, you will not be provided with the control measures and it will not appear in your final document
Select “No” for controls that are not applicable to your workplace. When you finish all the hazard assessments you will get a “Hazard Control Summary” which will list the controls to which you selected “No” and then you will need to decide to mark a control as not applicable or to add it to the action list. For controls that are marked as “not applicable” you can record the reason why
To get a Construction Stage Safety and Health Plan template you must work through the following steps;
a) Choose the business type - Project Supervisor Construction Stage (PSCS).
b) Work through the non-exhaustive list of particular risk assessments and checklists that are presented.
c) Download the template and edit it to make it specific to the project to be undertaken. Note it is critical that this is done and it is not sufficient just to download the template.
Note: If you identify any other particular risks associated with the work on your construction site you can browse the hazard database available in the management screen, select the applicable hazards, work through the controls and then you can print the completed risk assessments and add them into your construction stage safety and health plan.
You can complete multiple risk assessments using BeSMART.ie however we recommend you complete any risk assessment you have started before selecting a new one. Note the maximum number of risk assessments you can have in progress at any one time is 2. If you wish to start a third you must either complete or delete one that is in progress
Within “MyBeSMART” click on the pencil tab on the left of the completed risk assessment document title and type in your preferred title to distinguish it from other risk assessments
When you complete the risk assessment process you will arrive at the management screen. Click on download and then “RTF” if you want to edit the document or “PDF” if you want a non-editable document. Depending on the web browser you are using to surf the web, a pop up box will appear after the safety statement has downloaded, which will then enable to you to open or save the safety statement document
You will need a free program, like Adobe Reader to open these documents. Download it here for free
When you select to print in PDF, check the page settings are not selected to print in “Portrait only” orientation. This is because the risk assessment part of the document should automatically print in the “Landscape” orientation and if printed in portrait, the table will not display properly within the printed page
Text containing an accent or Irish Fada (for example é, á) can cause an error when generating your safety statement. If you have used this type of text in your user profile or in additional information / extra control of a risk assessment, you should replace it by using the edit function within the MyProfile page or Edit Risk Assessments function within the MyBeSMART page
Risk assessments can be edited, from the “MyBeSMART” page. When you click on the “Edit Risk Assessment” button you may see a list of hazards that have been updated since you last used BeSMART.ie and these hazards and controls will be reset in the “Hazard Panel” page. You can also choose to add in new hazards you may not have needed to consider previously. Note you cannot edit risk assessments created before May 18th 2015. The maximum number of risk assessments you can have in progress or edit at any one time is 2. If you wish to start a third you must either complete or delete one that is in progress.
Only risk assessments created by registered users after the 18th of May 2015 will be editable. If you want to ensure that you have the most up to date risk assessment we recommend that you carry out a full risk assessment again and by doing this you will be able to take advantage of any relevant updates
When in the 'My BeSMART' page if you click on the pencil icon associated with the particular risk assessment a 'Delete' button will appear on the right of the Risk Assessment. This function will permanently delete the risk assessment from your account and it will not be possible to retrieve it.
When you see this message with your completed risk assessments on the '"MyBeSMART" page, it means that hazards associated with the business type you selected have been updated since you last used BeSMART.ie. If you click on the “Edit Risk Assessment” button provided, a list of the hazards that have been updated will be provided and these hazards and controls will be reset in the “Hazard Panel” page
The BeSMART.ie risk assessment is based on the following standard and technique;
No, edits to your final document (your Safety Statement or Construction Stage Health and Safety Plan) can only be made after downloading it and saving to your PC or mobile device. Registered users can review, edit and add in new risk assessments online using the ‘Edit Risk Assessments’ function within MyBeSMART. These will be updated in the risk assessment section of the document available for download at any time within your account. You can make edits to the new document or choose to cut and paste the updated risk assessments into any earlier saved document on your PC or mobile device